Terms and Conditions – meshloader XR License Promotion

1. Subject of the Promotion

Need Immersive Reality GmbH (hereinafter the “Provider”) is making a total of one hundred (100) time-limited software licenses for the software meshloader XR available as part of this promotion.

Each license grants the right to use the software for a fixed period of three hundred sixty-five (365) consecutive days.

2. Project Partner

The project partner for this promotion is Pimax Technology (Shanghai) Co., Ltd. ("Pimax").

3. Eligibility

Participation is open exclusively to existing Pimax customers as well as new customers of Pimax.
The Provider reserves the right to request appropriate proof of eligibility at any time.

4. License Activation and Term

The license term begins upon redemption of the provided coupon code.
From the date of redemption, the license shall be valid for exactly 365 calendar days.

No extension, renewal, or replacement of the license beyond this period is included or implied.

5. Availability and Transferability

Licenses are granted subject to availability and only while the total number of 100 licenses has not been exhausted.
There is no legal entitlement to receive a license.

Licenses are personal, non-transferable, and may not be resold, sublicensed, or otherwise assigned to third parties.

6. Data Processing and Consent

By participating in this promotion and/or redeeming a coupon code, the participant expressly agrees that personal data provided, including but not limited to name, email address, and related contact information, may be collected, processed, stored, and further used by Need Immersive Reality GmbH for the purposes of:

  • administering and executing this promotion,
  • providing and managing the software license,
  • customer communication related to the software and the promotion, and
  • compliance with legal and contractual obligations.

Data processing shall be carried out in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
Further details regarding data processing can be found in the Provider’s privacy policy.

7. Exclusion of Legal Recourse

Legal recourse is excluded.

8. Modification and Termination

The Provider reserves the right to modify, suspend, or terminate this promotion at any time for good cause.
Such changes shall not affect licenses that have already been validly activated.

9. Governing Law

This promotion and these Terms and Conditions shall be governed by the laws of the Federal Republic of Germany, excluding its conflict-of-law rules.

If you want, I can also:

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yes with GDPR wording

Below is a more stringent, GDPR-aligned version, suitable for a legal/terms page on a website. It explicitly references GDPR legal bases (Art. 6) and uses conservative, lawyer-style wording.

Terms and Conditions – meshloader XR License Promotion

1. Subject Matter of the Promotion

Need Immersive Reality GmbH (hereinafter the “Provider”) is making a total of one hundred (100) time-limited licenses for the meshloader XR software available as part of this promotional campaign.

Each license grants the right to use the software for a fixed term of three hundred sixty-five (365) consecutive days.

2. Project Partner

The Provider is cooperating in this promotion with Pimax Technology (Shanghai) Co., Ltd. (hereinafter "Pimax").

3. Eligibility

Participation is limited exclusively to existing customers of Pimax as well as new customers of Pimax.
The Provider reserves the right to request reasonable proof of eligibility at any time. Failure to provide such proof may result in exclusion from the promotion.

4. License Activation and Duration

The license term commences upon successful redemption of the coupon code provided by the Provider.

From the date of redemption, the license shall be valid for exactly 365 calendar days.
Any extension, renewal, or continuation beyond this period is expressly excluded.

5. Availability; No Entitlement; Non-Transferability

Licenses are distributed subject to availability and only until the maximum number of 100 licenses has been allocated.
There is no legal entitlement to the granting of a license.

Licenses are personal, non-exclusive, non-transferable, and may not be sold, sublicensed, assigned, or otherwise transferred to third parties.

6. Processing of Personal Data (GDPR)

6.1 Categories of Personal Data

In connection with participation in this promotion, the Provider may process the following categories of personal data:

  • First and last name
  • Email address
  • Customer or account-related information
  • Technical and administrative data required for license management

6.2 Purposes of Processing

Personal data shall be processed for the following purposes:

  • administration and execution of the promotion,
  • verification of eligibility,
  • provision, activation, and management of the meshloader XR license,
  • communication with participants regarding the promotion and the software, and
  • fulfillment of legal and contractual obligations.

6.3 Legal Basis for Processing

The processing of personal data is carried out on the basis of:

  • Article 6(1)(b) GDPR (performance of a contract or pre-contractual measures), insofar as data processing is necessary for the provision and administration of the software license;
  • Article 6(1)(f) GDPR (legitimate interests), insofar as processing is necessary for the proper execution, security, and documentation of the promotion; and
  • where applicable, Article 6(1)(a) GDPR (consent), insofar as explicit consent has been obtained.

6.4 Data Storage and Retention

Personal data shall be stored only for as long as necessary to fulfill the purposes stated above or as required by statutory retention obligations.

6.5 Data Subject Rights

Participants have the right, in accordance with the GDPR, to request:

  • access to their personal data (Art. 15 GDPR),
  • rectification of inaccurate data (Art. 16 GDPR),
  • erasure of personal data (Art. 17 GDPR),
  • restriction of processing (Art. 18 GDPR),
  • data portability (Art. 20 GDPR), and
  • to object to processing based on Art. 6(1)(f) GDPR (Art. 21 GDPR).

Participants also have the right to lodge a complaint with a competent supervisory authority.

Further information regarding data processing can be found in the provider's privacy policy.

7. Exclusion of Legal Recourse

Legal recourse is excluded.

8. Modification or Termination of the Promotion

The Provider reserves the right to modify, suspend, or terminate this promotion at any time for good cause.
Such modifications shall not affect licenses that have already been validly activated.

9. Governing Law

These Terms and Conditions and the promotion shall be governed by the laws of the Republic of AUSTRIA, excluding the United Nations Convention on Contracts for the International Sale of Goods (CISG).